The Operators Inspection Guide and Trouble
Report, NAVFAC 9-11240/13 (fig. 6-7), commonly
known as the Hard Card, is a guide for operators
maintenance. This is one of the forms used to document
problems you may encounter during pre- and
post-operations. This form provides a uniform list of
services to be performed by the operator before, during,
and after operation.
The operator indicates by a check mark any item
that does not function properly. The Remarks space
may be used for items not listed or for additional
information concerning deficiencies indicated by a
check mark. This form must be completed properly and
turned into the dispatcher, who determines if the vehicle
is ready for another job or that repair work is required.
Your unit will have a procedure to process the Hard Card
in case the vehicle needs repairs.
The Operators Daily PM Report, NAVFAC
11260/4 (fig. 6-8), is issued to the operator when
construction equipment is used. You will perform
prestart maintenance checks of the items listed and
indicate findings in the appropriate space on the
NAVFAC 11260/4. Record malfunctions or other items
requiring attention as observed during the working day,
and enter hours operated during the day. Hour readings
are taken from the equipment hour meter. After securing
the equipment, take the NAVFAC 11260/4 to the
dispatcher. The dispatcher will review the report to
ensure recorded entries are valid and will take note of
DD FORM 1970
When filled out and signed properly by the
dispatcher and operator, the Motor Vehicle Utilization
Record, DD Form 1970 (fig. 6-9), is an operators
official authorization to operate a vehicle whether it be
driven by the requester or driven by a pool operator.
This form, commonly known as the Trip Ticket, is a
record to verify the vehicle was on an official trip;
therefore, it should be filled out properly and signed.
When completed properly, a trip ticket contains a record
of the operators destination, time of departure and
arrival, speedometer reading, and other information
pertinent to the trip(s).
NOTE: If the speedometer is broken, the operator
must estimate the amount of miles traveled.
Figure 6-7.-Operators Inspection Guide and Trouble
Report, NAVFAC 9-11240/13.
STANDARD FORM 91
Every mishap involving a Navy motor vehicle or
item of construction equipment must be reported on an
Operators Report of Motor Vehicle Accident, Standard
Form 91 (figs. 6-10A and 6-10B). Copies of the SF 91,
mishap instructions, and a pencil should be carried in
every Navy vehicle at all times. In case of a mishap
involving another vehicle, this report must be
completed. This is true even if the driver of the other
vehicle states that no claim will be filed for damages or
no matter how unfavorable the circumstances of the
mishap may appear to the Navy. The report must also
be completed for a mishap not involving another
vehicle. The operator involved in a mishap must deliver
the mishap report or ensure its immediate delivery, as
soon as possible, to the supervisor, who must forward it
to the battalion mishap investigator.