Trouble Reports File (Hard-Card File)The dispatcher maintains a Trouble Reports Filefor the NAVFAC 9-11240/13 (Hard Card) and theNAVFAC 11260/4 (Operator’s Daily PM Report) bypreventive maintenance intervals. The standardinterval between PM service inspections for NCFequipment is 40 working days. Therefore, theTrouble Reports File is divided into 40 PM groupsections, covering each of these working days.The dispatcher issues NAVFAC 9-11240/13 andNAVFAC 11260/4 to operators to document pre andpost operations of equipment. The yard boss enforcesthe “operator’s daily” before, during, and afteroperational inspections to include lubrications andadjustments. Repairs, above the operator’s area ofresponsibility not requiring immediate attention andare not a safety-related item, are logged on either theNAVFAC 9-11240/13 or the NAVFAC 11260/4.The yard boss should initial the cards before thedispatcher files the cards in the Trouble Reports File.When a piece of equipment is scheduled for PM, thecards in the Trouble Reports File for that USN areforwarded with the piece of equipment.CESE AssignmentsBased on the recommendations of the companychief and the operations supervisor, the equipmentofficer approves the CESE assignments for a unit.These assignments ensure that personnel are providedthe appropriate vehicles to accomplish their jobs.Deployment CESE assignments should begenerated by the transportation supervisor, assisted bythe operations supervisor, during the home-portperiod. The CESE assignment list (fig. 1-8) is createdby using the current deployed battalion’s CESEassignments and your unit’s last deployment CESEassignments. You must have an Equipment TAB A foryour deployment site to use as a guide for the ECs andUSN numbers.Assign the vehicles by their ECs.Some vehicles may not be available for dispatch afterthe Battalion Equipment Evaluation Program (BEEP).Assigning vehicles by EC provides plenty offlexibility for change. When the list is complete, beprepared to answer complaints from personnel notassigned a vehicle.Category of AssignmentsCESE assignments are divided into three dispatchcategories: Class A, Class B, and Class C. Once youhave developed your equipment list, you must assigneach vehicle one of the dispatch categories.The Class A dispatch category is the full-timeassignment of a vehicle to an individual. Class Acontinuing dispatch is only authorized by the Chief ofNaval Operations (CNO).The Class B dispatch category in the NCFnormally is the once a week assignment of a vehiclethat requires a DD 1970 (Trip Ticket). You know thatmost members of your unit desire to have vehicles ona Class B assignment.However, Class B vehiclesmust be continuously reviewed to ensure the vehiclesare not used just for convenience, but are required toconduct official business. Second and Third NCBequipo recommends that Class B assigned vehiclesshould not exceed 5 percent of active assigned CESE.The Class C dispatch category covers all CESEnot under Class A or Class B. Class C assignmentsare made on an “as needed” basis. However,members and project crews are normally assigned thesame CESE each day. CESE is turned in daily andmaintained in the transportation pool. Thetransportation pool provides the maximum controlover equipment and ensures efficient and economicalvehicle use.After you have divided the equipment assignmentlist into dispatch categories, submit the list throughthe chain of command for approval. The equipmentofficer approves the list. However, the equipmentofficer and the commanding officer both review theCESE assignment list before final approval.During a deployment, evaluate odometer readingson assigned CESE to balance the mileage or hours.This process may require resubmitting an equipmentassignment list through your chain of command.Equipment RequestEquipment management is a daily battle becauseeveryone thinks they should be assigned a vehicle.However, you must maintain an equipment pool thatcan provide replacements for unscheduledbreakdowns, replacements for scheduled PMs, anddaily transportation or equipment requests (fig. 1-9).Developing a taxi service provides a method formoving people that reduces the need for individualassignment of vehicles. Have your taxi carry a radio,and use dispatch as the base station. This providesgood communication and expedites service. A good1-9
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