Trouble Reports File (Hard-Card File)
The dispatcher maintains a Trouble Reports File
for the NAVFAC 9-11240/13 (Hard Card) and the
NAVFAC 11260/4 (Operators Daily PM Report) by
preventive maintenance intervals. The standard
interval between PM service inspections for NCF
equipment is 40 working days. Therefore, the
Trouble Reports File is divided into 40 PM group
sections, covering each of these working days.
The dispatcher issues NAVFAC 9-11240/13 and
NAVFAC 11260/4 to operators to document pre and
post operations of equipment. The yard boss enforces
the operators daily before, during, and after
operational inspections to include lubrications and
adjustments. Repairs, above the operators area of
responsibility not requiring immediate attention and
are not a safety-related item, are logged on either the
NAVFAC 9-11240/13 or the NAVFAC 11260/4.
The yard boss should initial the cards before the
dispatcher files the cards in the Trouble Reports File.
When a piece of equipment is scheduled for PM, the
cards in the Trouble Reports File for that USN are
forwarded with the piece of equipment.
Based on the recommendations of the company
chief and the operations supervisor, the equipment
officer approves the CESE assignments for a unit.
These assignments ensure that personnel are provided
the appropriate vehicles to accomplish their jobs.
Deployment CESE assignments should be
generated by the transportation supervisor, assisted by
the operations supervisor, during the home-port
period. The CESE assignment list (fig. 1-8) is created
by using the current deployed battalions CESE
assignments and your units last deployment CESE
assignments. You must have an Equipment TAB A for
your deployment site to use as a guide for the ECs and
Assign the vehicles by their ECs.
Some vehicles may not be available for dispatch after
the Battalion Equipment Evaluation Program (BEEP).
Assigning vehicles by EC provides plenty of
flexibility for change. When the list is complete, be
prepared to answer complaints from personnel not
assigned a vehicle.
Category of Assignments
CESE assignments are divided into three dispatch
categories: Class A, Class B, and Class C. Once you
have developed your equipment list, you must assign
each vehicle one of the dispatch categories.
The Class A dispatch category is the full-time
assignment of a vehicle to an individual. Class A
continuing dispatch is only authorized by the Chief of
Naval Operations (CNO).
The Class B dispatch category in the NCF
normally is the once a week assignment of a vehicle
that requires a DD 1970 (Trip Ticket). You know that
most members of your unit desire to have vehicles on
a Class B assignment.
However, Class B vehicles
must be continuously reviewed to ensure the vehicles
are not used just for convenience, but are required to
conduct official business. Second and Third NCB
equipo recommends that Class B assigned vehicles
should not exceed 5 percent of active assigned CESE.
The Class C dispatch category covers all CESE
not under Class A or Class B. Class C assignments
are made on an as needed basis. However,
members and project crews are normally assigned the
same CESE each day. CESE is turned in daily and
maintained in the transportation pool. The
transportation pool provides the maximum control
over equipment and ensures efficient and economical
After you have divided the equipment assignment
list into dispatch categories, submit the list through
the chain of command for approval. The equipment
officer approves the list. However, the equipment
officer and the commanding officer both review the
CESE assignment list before final approval.
During a deployment, evaluate odometer readings
on assigned CESE to balance the mileage or hours.
This process may require resubmitting an equipment
assignment list through your chain of command.
Equipment management is a daily battle because
everyone thinks they should be assigned a vehicle.
However, you must maintain an equipment pool that
can provide replacements for unscheduled
breakdowns, replacements for scheduled PMs, and
daily transportation or equipment requests (fig. 1-9).
Developing a taxi service provides a method for
moving people that reduces the need for individual
assignment of vehicles. Have your taxi carry a radio,
and use dispatch as the base station. This provides
good communication and expedites service. A good