TO17.TO18.TO19.TO20.TO21.TO22.TO23.TO24.TO25.TO26.TO27.TO28.TO29.INSTRUCTIONS* 1. Date. Enter the calendar date the equipmentis to be used.2. Type of Equipment.Enter the type ofequipment as designated in the equipment log.3. Registration Number or Serial Number.Enterthe equipment registration number or serialnumber.4. Administration Number.Enter the unitbumper or administrative number.5. Organization Name. Enter the organization towhich the equipment is assigned.6. Operator. Enter the name of the equipmentoperator.7. Operator’s Signature. The equipment operator(item 6) will enter signature immediately uponreceipt of equipment .* 8. Time. Indicate time to the nearest 5 minutesusing the 24-hour clock.a. In. Enter time equipment was returned fromdispatch or use .b. Out. enter the time the equipment wasreleased for operation by the dispatcher.c. Total. Enter total time the equipment wasin the possession of the operator. Time isobtained by subtracting the time listed in“Out” line from that listed on the “In” line .* 9. Miles. Will be recorded to the nearest whole mile.a. In. the operator will enter the mileagereading when the equipment is returned. Ifodometer is inoperative, enter estimatedmileage .b. Out. The dispatcher will enter the mileagereading as the time of dispatch.c. Total. Enter the difference between the“Out” and “In” mileage .*10. Hours. Will be recorded to the nearest whole hour. Onthose items which require servicing on an hourly basis and arenot equipped with an hour meter, enter the estimated hours ofoperation.a. In. The operator will enter the hour meter reading uponcompletion of the equipment usage.b. Out. The dispatcher will enter the hour meter readingprior to equipment release.c. Total. Enter the total hours dispatched for operation.11. Fuel/Oil.Enter the amount of fuel (gallons) and/or oil(quarts) obtained for the equipment.*12. Report To. Enter the name of the individual to whom theoperator is to report.13. Dispatcher’s Signature.Self-explanatory.14. Destination. Indicate each location at which a trip beginsand ends. Normally this starts from the equipment pool.(“From” Line) and ends at the same place after one or moreintervening destinations.*15. Time. All time will be recorded using the 24-hour clock,rounded off to the nearest 5 minutes.a. Arrive. Enter the arrival time at each destination.b. Depart. Enter the departure time from the motor pooland each succeeding location.16. Released By.The person in charge of equipment ondispatch will release by signing on the line indicating thedestination where the equipment was released to the operator.Upon termination of equipment used, but not moved, the personin charge will release the equipment by signing in the top blockof this column.17. Remarks. The remarks column will be used by the operatorto record unusual operation or abnormal occurrences duringoperation, or other information as directed.*Items marked with an asterisk (*) have been registered in theDOD Data Element Program.Figure 1-7.—Motor Vehicle Utilization Record, DD Form 1970 (Back)1-8
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