The dispatcher normally maintains a Heavy
Equipment Dispatchers Log, a class C assigned
Dispatchers Log, and a class B assigned Dispatchers
Log. The heavy equipment log is used for dispatching
construction and weight-handling equipment, the class
C log is used for dispatching automotive and
material-handling equipment, and the class B assigned
log is used to record dispatched class B assigned
Vehicles assignments are divided into three dispatch
categories: class A, class B, and class C.
The class A dispatch category is the full-time
assignment of a vehicle to an individual that is only
authorized by the Chief of Naval Operations (CNO).
The class B dispatch category in the NCF is the once
a week assignment of a vehicle that requires a DD Form
1970. The class B assignment in an NMCB is
recommended by the equipment officer and approved
by the commanding officer.
The class C dispatch category covers all equipment
not under class A or class B. Class C assignments are
made on an as-needed basis. However, members and
project crews are normally assigned the same vehicle
The heavy equipment and class C logs are closed
out daily, and the class B assigned log, in an NMCB, is
closed out weekly. Closing out a log is done by adding
all the ending mileage and hour meter readings and
enclosing the reports and records inside the appropriate
folded Dispatchers Log. On the outside of the log, the
dispatcher records the date, total mileage, and total
operating hours of all the equipment dispatched.
On the first work day of each week, the
transportation supervisor collects the Dispatchers Logs
for the Alfa company operations supervisor so they can
be reviewed as required by the COMSECOND/
COMTHIRDNCBINST 11200.1 Series.
In the NCF, the logs are retained on file by the
dispatcher for a period of 90 days. At a public works,
the DD Form 1970 is retained for 90 days and the
Dispatchers Logs are retained for 36 months.
TROUBLE REPORTS FILE. The Trouble
Reports Fide, commonly known as the Hard-Card File,
is used to hold the NAVFAC 9-11240/13 (Hard Card)
and the NAVFAC 11260/4 (Operators Daily PM
Report) that have documented repairs above the
operators area of responsibility not requiring
immediate attention and are not a safety-related item.
To avoid disrupting the PM-to-interim repair ratio,
you should store these cards with documented repairs in
the Trouble Reports File until the piece of equipment is
scheduled for a preventive maintenance (PM)
inspection. The PM-to-interim repair ratio is the
number of scheduled preventive maintenance actions
compared to unscheduled maintenance actions (interim
repairs). The normal goal is three scheduled PM
inspections to each interim repairs. The standard
interval between PM service inspections for NCF
equipment is 40 working days; therefore, the Trouble
Reports File is divided into 40 PM group sections,
covering each of these working days.
When apiece of equipment is scheduled for PM, the
cards in the Trouble Reports File for that USN are
forwarded with the piece of equipment.
The yard boss and the dispatcher work as a team.
The yard boss has a key part in the Equipment
Management Program by enforcing and providing
for operator pre- and
post-operational checks and maintenance procedures
that reduce equipment breakdown. Additionally, the
yard boss manages the equipment yard and the vehicles
parked in it, establishes and enforces traffic control
through the yard, such as stop signs, speed limits, and
one-way-traffic flow, and is in charge of yard
maintenance and the establishment of parking lines and
areas, such as a ready line and awaiting-entry-into-shop
line. The yard boss sees and hears the equipment that
dispatchers cannot see while sitting behind their desks.
The yard boss is also responsible for cycling
equipment in the pool that is not regularly used.
Equipment must be maintained in a standby status and
cycled on a weekly basis at its rated capacity for its
intended use. Cycling exercises and protects equipment
Equipment cycling must be
documented in a cycle log maintained by the yard boss,
documenting the date, USN number, duration of cycle,
To provide tools for operator maintenance
procedures, the yard boss has a tool kit in the Battalion
Table of Allowance for the support of the Yard Boss
Program. The Kit 80111 provides the minimum tools
and equipment resources necessary to support operator
maintenance. For control
tools, the yard boss should
and accountability of the
have operators sign a log